Property data
Property owner lookup and owner lists for outreach
Skip one-by-one property owner lookup. We build lists of single-family, multi-family, rental and portfolio owners with contact details, filtered by area, property type and owner status.
- Absentee, vacant and investor owners
- Deed and tax assessor data
- Owner contacts for outreach
| Owner | Property type | Email status |
|---|---|---|
| Carol Jennings | Single-family rental | Verified |
| Oakline Holdings LLC | Multi-family, 12 units | Verified |
| Victor Huang | Vacant single-family | Verified |
| Dana Price | Duplex | Removed |
Property owner types we can find
Choose one owner group or combine several in the same list.
Single-family owners
Homeowners by neighborhood, home value or years owned.
Multi-family owners
Owners of duplexes, apartment buildings and small complexes.
Rental landlords
Owners who rent out one or more properties.
Portfolio investors
Individuals and LLCs that hold many properties.
Property owner data in each record
| Data | Source | Use it to |
|---|---|---|
| Owner name or entity | Deed records | Address the real decision-maker |
| Mailing address | Tax assessor data | Spot absentee owners and send mail |
| Property details | Assessor and parcel data | Filter by type, size and value |
| Owner status | Deed, assessor and occupancy data | Find vacant, absentee and investor owners |
| Contact details | Our research and enrichment | Reach owners by email and phone |
Targeting filters for property owner lists
Absentee owners
The mailing address differs from the property address, a common sign of a landlord or investor.
Vacant properties
Homes and units flagged as unoccupied, often owners open to selling or renovating.
Investor owners
LLCs and individuals with several properties on record.
Damaged properties
Storm and damage data for restoration, roofing and mitigation companies.
Roof data
Roof age and type for solar installers and roofers choosing the best fit homes.
Location and value
County, city, ZIP, property type and assessed value.
From property records to outreach-ready owner contacts
- 1
Pull the properties
We select parcels that match your area, property type and owner filters from deed and tax assessor data.
- 2
Identify the property owner
Each parcel is tied to its owner, and LLCs are traced to a person where records allow.
- 3
Add contact details
We append emails and phone numbers, then verify the emails before delivery.
Single property owner lookup and title searches
Some jobs need depth on one address instead of a list. Our title search reports cover the ownership history and the issues that can block a sale or loan.
- Current vesting and how title is held
- Chain of title back through earlier owners
- Foreclosure status and recorded filings
Using property owner contacts responsibly
Owner names, addresses and parcel data come from public deed and assessor records. Contact details are added for business outreach, so follow the rules that apply to each channel.
For phone campaigns, scrub numbers against the Do Not Call registry and follow TCPA rules. For email, follow CAN-SPAM: identify yourself, include a postal address and honor every opt-out.
How to do a free property owner lookup by address
For one or two addresses, public county records are often enough.
- 1
Find the county
First, confirm which county the property is in. Ownership records are kept at county level.
- 2
Search the assessor site
Next, open the county assessor or property appraiser website and search by address or parcel number.
- 3
Check the recorder
For deeds and transfers, search the county recorder or clerk records for the same parcel.
- 4
Use the GIS map
Many counties also have a parcel map. Click a lot to see the owner name and mailing address.
Free property owner search vs an owner list
A free lookup suits one address. An owner list suits outreach to many owners.
| Factor | Free county lookup | LeadCanal owner list |
|---|---|---|
| Addresses per search | One at a time | Thousands in one file |
| Owner contact details | Name and mailing address only | Emails and phones added |
| Filters | Limited to the county site | Absentee, vacant, investor and more |
| LLC owners | Entity name only | Traced to a person where records allow |
Send us your list of addresses or the area you want to cover. We match each parcel to its owner from deed and assessor records and add contact details, so you get one file instead of hundreds of manual searches.
Often, yes. We trace LLC owners through state business filings and related records to a person where the records allow. Some entities stay anonymous, and we flag those in the file.
It lists owners whose mailing address differs from the property address. They are often landlords or investors, which makes them a good audience for property managers, buyers and service companies.
Each list is quoted per list based on size and filters. The number of properties, the owner types and whether you need emails and phones all affect the price. Send your criteria for a quote and sample.
We provide owner lists filtered by roof data and storm damage data, which solar installers, roofers and restoration companies use to find likely customers. You run the outreach, or we can run it for you.
In the US, deeds and assessor records are generally public, so owner names and mailing addresses can be searched. Phones and emails are not included.
Many county assessor sites allow owner name searches. For many names, send us the list and we match them in one file.
Further reading
- FCC guide to unwanted calls and texts Explains the TCPA rules that apply when you call or text prospects.
- FTC CAN-SPAM Act compliance guide The US rules for commercial email, including opt-out handling.
- National Association of Realtors Research and data on US real estate agents and brokers.
Tell us which owners you want to reach
Share the area, property types and owner status. We send a free sample of owner records and a quote for the full list.